Bribery and corruption have always been illegal and businesses must target them as part of their company processes.
Everyone in an organisation has a responsibility to act in its best interests. Click on the 5 images below to find out where you can take responsibility.
Responsibility to prevent, detect and report
It's the responsibility of everyone who works for or on behalf an organisation to prevent, detect and report bribery and other forms of corruption. Employees should avoid any activity that might lead to, or suggest, a breach of the Anti-Bribery policy.
You must notify your line manager or a senior member of staff as soon as possible if you believe or suspect that a breach has occurred, or may occur.
All organisations are required to keep financial records and have appropriate internal controls in place which will record the reasons for making payments to third parties.
Employees should declare all hospitality or gifts given or received. In addition, all expenses claims relating to hospitality, gifts or payments to third parties and the reasons for them should also be submitted. These submissions should be clear and complete.
Accounts must not be kept 'off-book' to facilitate or conceal improper payments.
It is essential that every organisation has the correct training in place to ensure all staff meet the requirements of their anti-bribery and corruption policies and the organisation can demonstrate compliance. Effective regular training will promote and ensure integrity and provide a through understanding of the following topics:
Responsibility for Compliance
An organisation’s Board of Directors or senior management has overall responsibility for ensuring their policy complies with legal and ethical obligations, and that everyone who works for them or on their behalf complies with it.
A senior manager will probably have the day-to-day responsibility for implementing Anti-Bribery policy, monitoring its use and effectiveness and dealing with any questions about its interpretation. Managers at all levels will be responsible for ensuring those reporting to them are made aware of and understand the policy and procedure and are given appropriate and regular training.
Monitoring and review
Any policy and procedure will need regular monitoring and reviewing to consider its suitability, adequacy and effectiveness. A senior manager will have ultimate responsibility for this. Any improvements identified through the review process should be made as soon as possible. Internal control systems and procedures should be regularly audited to confirm that they are effective in countering bribery and corruption.
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